Meeting Room Rental

If you are looking for a comfortable, convenient location for your next meeting, workshop or seminar, consider renting one of the library’s meeting rooms.

Rental of a meeting room is contingent upon agreement to, and signing of, the library’s Meeting Room Rental Policy (see Library Policies page).

Health & Safety Procedures during COVID-19

  • Proof of vaccination required: proof of vaccination will be accepted if the person’s name and date of birth on their identification matches the fully vaccinated receipt OR for those that qualify for an exemption that they can provide the necessary paperwork as identified by the province.
  • Participants will need to sign in to the program’s contact tracing and passive screening form upon entry to the library. Passive screening refers to the Niagara Region’s screening tool.
  • Masks are required for the entire rental period.
  • No refreshments are allowed (although participants are permitted to bring their own beverages.)
  • Six foot distance must be observed between those who are not members of a household.
  • Limited number of participants (<10)

For more information, or to book meeting space, call 905-892-6443 or email: admin@pelhamlibrary.on.ca. Rentals that extend beyond the Library’s operating hours are available.

Reserve Meeting Space

Rates

  • Non-Profit groups (Festival Room, Fonthill) — $20.00 per hour (minimum 2 hour rental)
  • Non- Profit groups (Maple Acre Meeting Room, Fenwick) — $15.00 per hour (minimum 2-hour rental).
  • For Profit groups (Festival Room, Fonthill) — $30.00 per hour (minimum 2-hour rental)
  • For Profit groups (Maple Acre Meeting Room, Fenwick) — $25.00 per hour (minimum 2-hour rental)

Equipment included with rental

  • Tables and chairs (both libraries)
  • Podium (Fonthill)
  • Projection screen (Fonthill) or flat screen T.V. (Maple Acre)

With prior arrangement and additional fees, a digital LED projector (PC compatible – laptop computer not included) can be borrowed for use in the Festival Room at the Fonthill Branch.

 

Festival Room

  • Located at the Fonthill Branch
  • Accommodates up to 60 people (chairs only) or up to 30 people (table and chairs)
  • May be set up for lectures, meetings, displays, workshops or receptions
  • Includes a projection screen and access to a fridge and sink
  • Set up and cleanup is the responsibility of the person(s) or group(s) renting
  • Please review the Meeting Room Policy on our Library Policies page prior to booking a room

Maple Acre Meeting Room

  • Located at the Maple Acre Branch
  • Accommodates up to 30 people (chairs only) or up to 15 people (table and chairs)
  • May be set up for lectures, meetings, displays, workshops or receptions
  • Includes a flat screen T.V. with hdmi hookup and access to a sink
  • Set up and cleanup is the responsibility of the person(s) or group(s) renting
  • Please review the Meeting Room Policy on our Library Policies page prior to booking a room

Festival Room for Rental Photo